Our UHNW client is seeking a full-time, experienced, Private PA to oversee and support the household and personal operations. The PA will be working from the family home in Mayfair.

The ideal candidate will have previous operational experience, which involves managing household staff.

Duties to include and not limited to:

• Coordination of personal appointments for Principal
• Managing household purchasing requests, including sourcing suppliers and ensuring timely order delivery
• Conducting quantity checks and properly storing items 
• Developing and maintaining a database of suppliers. Coordinate with overseas and London teams to facilitate item transfers between houses and maintain accurate records
• Collaborating with the Butler and Housekeeping team to maintain up-to-date inventory records of wine, spare equipment, and household items
• Ensuring adequate stock levels to support daily operations
• Maintaining a breakage report and promptly reporting discrepancies to the House Manager
• Regularly inspecting storage areas to ensure everything is in order
• Adhering to petty cash policies and managing the house petty cash account with accurate record-keeping
• Providing weekly and monthly reconciliation reports to the Accounting Manager
• Reporting any discrepancies to the House Manager
• Travel Packing Supervision
• Overseeing the principal's travel packing process, ensuring all required items are packed as per their preferences
• Maintaining an updated packing list based on the principal's requirements
• Ensuring travel essentials pouches are refilled promptly after each trip 
• Informing the House Manager when packing is complete and forwarding detailed information to relevant teams
• Collaborating with the Private PA to arrange gifts, including wrapping, purchasing, and delivery
• Updating the gift inventory accordingly. Updating the gifting SOP's as per client preferences & maintaining proper record to all received & sent gifts
• Maintaining the house appointment calendar
• Preparing daily reports for the Principal and sharing them with relevant team members
• Keeping up-to-date records of the principal's preferences and sharing them with relevant teams

Candidate requirements:

• Previous professional experience providing the highest standards in operation and administrative tasks in UHN private household
• Service orientated
• Strong administration and communication skills
• Familiarity with other departmental operations and the ability to support them when needed
• Proficiency in performing Butler checklists and House Manager checklists when required
• Understanding of food safety requirements and adherence to related standards
• Compliance with Work Rules, Safety Standards, and Standards of Conduct
• Previous operational experience
• Energetic, keen and wanting to make an impact on their career
• Proactive and diligent
• Well-spoken English preferred
• Has an excellent eye for detail
• Excellent IT skills
• Completing jobs to an excellent standard

Days/hours of work: 48 hours per week, which can include weekends, flexibility required. International travel required on occasion. Work schedule as per principal’s diary.

Location: Mayfair

Salary: £80,000 Gross PA