Executive Lifestyle Coordinator – UHNW Principals
Location: Mayfair, London (Live-out)
Salary: £100,000 DOE
Hours: Full-time, flexibility required

We are seeking an exceptionally organised and highly attentive Executive Lifestyle Coordinator to support UHNW principals based in Mayfair. This role is ideally suited to a candidate with first-hand experience supporting private UHNW individuals, and a strong understanding of managing complex lifestyles, high expectations, and the dynamics of a private household environment.

This is not a traditional corporate EA role. The successful candidate will act as a trusted coordinator, ensuring the principals’ daily lives run seamlessly. You will be forward-thinking, solution-driven, and meticulous, anticipating needs and managing the many moving parts of a busy private lifestyle.

The role requires absolute discretion, exceptional attention to detail, and a calm, proactive approach in a fast-paced environment. The ideal candidate will demonstrate longevity in previous UHNW roles, a strong sense of responsibility, and a genuine commitment to long-term support.

Candidates must be able to commute easily into Mayfair.

Key Responsibilities

Lifestyle & Schedule Coordination

• Oversee and manage complex personal calendars, ensuring schedules run seamlessly
• Anticipate upcoming commitments, proactively preparing the principals for engagements and obligations
• Coordinate personal appointments, reservations, and lifestyle services
• Manage beauty, wellness, and specialist vendors (e.g., stylists, medical professionals, fitness, concierge services)

Lifestyle Management & Logistics

• Coordinate domestic and international travel arrangements, preparing detailed itineraries
• Ensure smooth logistics for both planned and last-minute travel
• Maintain and update inventories, personal records, and contact databases
• Organise personal documentation, digital filing systems, and household records

Household & Vendor Coordination

• Liaise with household staff, contractors, and service providers
• Coordinate external vendors to ensure consistently high standards of service
• Assist with the planning and coordination of private events, social engagements, and entertaining
• Welcome and coordinate VIP guests where required

Administrative Support

• Manage correspondence and assist with drafting communications where appropriate
• Organise mail, digital files, and cloud-based systems
• Prepare briefing notes, summaries, and weekly updates for the principals
• Handle ad-hoc personal errands and lifestyle requests

Operational Support

• Maintain oversight of ongoing lifestyle projects and ensure timely follow-up
• Provide coordination and occasional coverage alongside other assistants
• Support ad-hoc personal projects and lifestyle initiatives as required

Candidate Profile

• Minimum 5+ years’ experience supporting UHNW principals in a private household or lifestyle capacity
• Demonstrated longevity in previous roles, ideally within private households or family offices
• Currently based in London with the ability to commute easily to Mayfair
• Highly organised with a meticulous eye for detail
• Naturally anticipatory and forward-thinking
• Experienced in managing high-touch service environments
• Calm and capable when working in fast-paced, high-pressure settings
• Exceptionally discreet, professional, and trustworthy
• Strong written and verbal communication skills
• Comfortable liaising with household staff, vendors, and high-profile guests
• Advanced proficiency in Microsoft Office and digital organisational systems

Personal Attributes

• Impeccably organised and detail-oriented
• Highly attentive and proactive
• Polished, discreet, and professional
• Resourceful and solution-focused
• Confident coordinating complex lifestyles
• Committed to long-term roles and continuity of support