Project-Based Relocation Personal Assistant (Live-Out)
Location: Milan, Italy
Working Structure: Part-Time / Flexible Hours
Start Date: ASAP
Salary: Please share your hourly rate or fixed project fee expectation.

A private principal relocating from London to Milan is seeking an experienced, highly organised, and proactive Personal Assistant to support the smooth coordination of an international move and settling-in process.
This project-based role requires a calm, resourceful, and solutions-focused individual who can independently oversee relocation logistics, administration, research, supplier coordination, and day-to-day project management while maintaining clear communication and regular updates throughout.
The successful candidate will become a trusted support to the principals, helping bring structure, organisation, and calm to a busy day-to-day environment during a complex international relocation.

Key Responsibilities
Relocation & Project Coordination

• Managing and coordinating the overall relocation project from London to Milan
• Creating and maintaining a detailed progress tracker
• Monitoring timelines, outstanding actions, appointments, and key deadlines
• Providing weekly progress reports and WhatsApp/email updates to the principals
• Researching customs and border requirements relating to transporting belongings from the UK to Italy
• Coordinating logistics relating to the principals’ cat, including travel requirements and associated paperwork
• Researching and booking high-quality cat-friendly hotels between London and Milan
• Researching and coordinating suitable van or small truck hire for the move

Property & Settling-In Support

• Helping coordinate apartment searches and property viewings in Milan
• Liaising with estate agents, landlords, and property contacts
• Coordinating utilities setup and related household administration in Milan
• Researching and sourcing trusted local providers including vets, cat sitters, and other lifestyle services
• Assisting with sourcing decluttering support
• Organising end-of-tenancy cleaning and move-in preparation

Decluttering & Household Coordination

• Assisting with organising recycling, donations, and disposal of belongings not being moved
• Coordinating specialist removal or disposal companies where required
• Helping determine what should be moved, donated, recycled, or discarded
• Supporting the principals with creating structure and organisation throughout the moving process

Administrative Support

• Managing post redirection and associated administration
• Coordinating closure of UK-based accounts and subscriptions at the appropriate time, including utilities, vet subscriptions, TV licence, electoral roll, and related services
• Helping coordinate appointments associated with the relocation
• Ensuring all administrative timelines and tasks are completed efficiently and proactively

Candidate Requirements

• Previous experience in a similar PA, EA, or relocation-focused support role
• Fluent English and Italian essential
• Strong organisational and administrative skills with excellent attention to detail
• Experience coordinating complex projects or international relocations highly advantageous
• Confident liaising with suppliers, agents, and external providers
• Able to work independently and proactively with minimal oversight
• Strong research, problem-solving, and communication skills
• Comfortable around cats and animal-friendly

Personality Fit

• Calm, reassuring, and highly dependable
• Pleasant and easy to work with
• Exceptionally organised and proactive
• Resourceful and solutions-focused
• Able to maintain structure and calm for principals with busy schedules
• Transparent communicator who keeps stakeholders updated regularly
• Comfortable asking questions and finding solutions independently
• Discreet, trustworthy, and emotionally intelligent