Location: Stapleton, Leicestershire
Hours: Full-time
Start Date: ASAP
Salary: Competitive, dependent on experience

An exciting opportunity has arisen for an experienced and highly organised Estate Manager / Personal Assistant to support the day-to-day running of a diversified rural estate, property portfolio and associated business operations in Leicestershire.

This is a varied, hands-on role combining high-level Personal Assistant support with estate administration, property management and operational coordination. The successful candidate will become a trusted right-hand to the Principal, taking ownership of administrative, compliance and organisational responsibilities across multiple businesses, allowing the Principal to focus on strategic and project-based work.

This position would suit a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys variety, and is confident managing multiple workstreams independently.

Key Responsibilities

Personal Assistant & Administration

• Acting as the first point of contact for routine enquiries on behalf of the Principal
• Managing emails, correspondence and diary appointments
• Coordinating meetings and schedules
• Handling incoming post and maintaining organised filing systems
• Managing compliance and renewal calendars, including insurance, vehicle tax and statutory deadlines

Finance & Accounts Support

• Collecting, filing and chasing supplier and tenant invoices
• Resolving invoice discrepancies and outstanding payments
• Preparing payments for the Principal's approval
• Liaising with the company accountant regarding reconciliations, VAT and year-end requirements
• Assisting with bookkeeping and financial administration using cloud-based accounting software

Estate & Property Administration

• Preparing tenancy documentation and commercial lease paperwork
• Monitoring rent schedules and following up on outstanding payments
• Coordinating tenant enquiries
• Organising statutory compliance documentation including EPCs, EICRs and Gas Safety Certificates
• Maintaining accurate estate records and documentation

Utilities & Compliance

• Carrying out monthly electricity sub-meter readings across commercial units
• Preparing monthly utility recharge invoices using Xero
• Managing utility contracts and processing associated payments
• Maintaining servicing schedules and compliance records across the estate

HR & Payroll Support

• Managing staff holiday records and absences
• Preparing new starter and leaver documentation
• Providing payroll cover during periods of absence
• Supporting day-to-day HR administration using Bright HR

Holiday Accommodation Operations

• Coordinating cleaning schedules around guest bookings
• Managing stock levels of consumables and household supplies
• Organising linen replacement and laundry services
• Monitoring property presentation and arranging repairs where required
• Scheduling servicing, maintenance and statutory compliance visits
• Liaising with the in-house maintenance and grounds team to ensure works are completed efficiently

Vehicle & Fleet Administration

• Managing vehicle tax and SORN renewals
• Maintaining fleet management records
• Monitoring vehicle insurance and ensuring compliance

Construction & Supplier Coordination

• Ordering materials and supplies for ongoing building projects
• Obtaining contractor and supplier quotations
• Coordinating deliveries with the in-house team
• Maintaining construction-related paperwork including warranties, certificates and permits
• Reviewing supplier subscriptions and identifying unnecessary expenditure

Candidate Requirements

• Previous experience within a Personal Assistant, Estate Administration, Office Management or similar role
• Excellent organisational skills with exceptional attention to detail
• Confident managing multiple priorities and working independently
• Strong written and verbal communication skills
• Experience coordinating contractors, suppliers and external service providers
• Competent using Microsoft Office, particularly Excel, and cloud-based systems
• High level of discretion when handling confidential financial and personal information
• Full UK driving licence

Desirable

• Experience using Xero or similar accounting software
• Bookkeeping or finance administration experience
• Payroll or HR administration experience
• Previous experience supporting a rural estate, property portfolio or family office
• Experience within the holiday accommodation or hospitality sector